Real estate bookkeeping · Clearwater, FL
STR, MTR, LTR, PadSplit, flippers, and buy-and-hold investors — we keep your books clean, your properties profitable, and your lenders happy.
The problem
Most bookkeepers treat a rental property like any other business. They don't know how Airbnb payouts work, can't reconcile PadSplit's weekly payment structure, and have never heard of a DSCR. You end up doing half the work yourself — or worse, getting reports that don't reflect reality.
Airbnb, VRBO, Furnished Finder, and PadSplit all pay differently — fees, holdbacks, and adjustments make reconciliation a nightmare without a bookkeeper who knows the platforms cold.
PadSplit pays weekly. Your mortgage is monthly. Your books need to handle both cadences cleanly — most general bookkeepers can't bridge that gap without creating a mess.
A single P&L for all your properties tells you almost nothing. You need to know which units earn, which are costing you, and which are worth refinancing or selling.
If you hold properties across multiple LLCs, most bookkeepers can't deliver clean books at both the entity level and the consolidated portfolio level simultaneously.
Who we serve
Whether you have one Airbnb or thirty doors across multiple LLCs and platforms, we have a system built for how you actually operate.
Platform payout reconciliation, occupancy tax, and nightly rate performance tracking — by property, every month.
Tenant tracking, monthly P&L, and Florida compliance for 30+ day stays with clean books every month.
Rent roll management, maintenance expense tracking, and lender-ready financials for traditional landlords.
Weekly payout reconciliation, per-room P&L, platform fee tracking, and occupancy reporting by unit.
Project-based bookkeeping, rehab vs. capital improvement separation, and cost-basis reporting per deal.
Portfolio-level reporting, equity tracking, performance by asset, and refi-ready books when the time comes.
Holding properties across multiple LLCs or strategies? We deliver entity-level and consolidated reporting across your full stack — STR, PadSplit, LTR, and flips all in one unified picture.
What we do
Every service we offer is tailored to the specific needs of real estate operators — not adapted from a generic small business template.
Accurate, property-level books closed every month — including per-room reporting for PadSplit and co-living operators who need more than a top-line property P&L.
Behind on your books? Switching from DIY to professional bookkeeping? We specialize in real estate cleanups — including untangling mixed PadSplit and STR income streams.
We don't file taxes — but we make sure your books are CPA-ready with every platform's income correctly categorized and documented before year-end.
For investors who want strategic support — including analysis of whether a property performs better as an STR, PadSplit co-living unit, or traditional rental.
Case studies
Reconciled Airbnb, VRBO, and direct booking payouts across six Florida properties, implemented occupancy-tax tracking for state compliance, and delivered monthly per-property P&L reports. The owner identified two underperforming units and repriced or repositioned them within 60 days.
Result: Identified underperforming units and increased effective portfolio yieldSet up a reconciliation system for a 4-property PadSplit portfolio with 18 rooms, correctly mapping weekly platform deposits to monthly close, tracking per-room occupancy and net income after PadSplit fees. The investor finally had a clear picture of actual room-level returns vs. what the platform dashboard showed.
Result: Per-room visibility revealed two underperforming rooms repriced immediatelyImplemented property-level tracking across a mixed STR and LTR portfolio held across three LLCs, delivering both entity-level and consolidated monthly reporting. Ownership now makes hold, refi, and sell decisions based on real monthly performance data.
Result: Refinanced two underperforming assets within a quarter of clean reportingSet up project-based bookkeeping across four active rehabs, correctly separating repair expenses from capital improvements, and produced cost-basis reports for each property. Tax prep time dropped significantly and the investor had accurate numbers to guide pricing decisions mid-project.
Result: Accurate per-project cost basis reduced tax prep time and improved deal analysisPlans
Simple, transparent pricing with optional annual prepay savings. No surprises — just clean books every month.
Essentials
$150/mo
Annual prepay: $1,620/yr (save $180)
1–2 rental properties, single entity
For solopreneurs or side businesses with under 30 transactions/month.
Starter
$600/mo
Annual prepay: $6,480/yr (save $720)
3–5 properties or one active STR portfolio
For small businesses with under 100 transactions/month.
Growth
$1,200/mo
Annual prepay: $12,960/yr (save $1,440)
6–15 properties or multiple entities/LLCs
For small to mid-sized businesses with 100–300 transactions/month.
Business Pro
$1,800/mo
Annual prepay: $19,440/yr (save $2,160)
16+ properties, multi-entity portfolios, active flippers
For established businesses with 300+ transactions/month or multiple entities.
Add-ons: Catch-up / cleanup $95/hr (project-based) · Controller / advisory $125/hr · Save 10% with annual prepay on any package
Common questions
Yes — PadSplit is one of the trickier platforms to reconcile because it pays weekly while your mortgage, utilities, and expenses are monthly. We build a reconciliation system that maps PadSplit's weekly deposits to your monthly books cleanly, and report net income per room after platform fees so you can see true room-level performance.
Yes. Mixed-strategy portfolios are increasingly common and we're built for them. Each property gets its own P&L regardless of strategy, and we produce a consolidated view across your entire portfolio so you can compare performance across rental types apples-to-apples.
Yes — multi-entity setups are our specialty. We handle each LLC separately and provide consolidated reporting across your entire portfolio so you see both the entity-level and the full picture in one place.
We support Florida STR operators with occupancy and lodging tax tracking and reporting. Some platforms like Airbnb remit on your behalf in Florida — we make sure your books correctly reflect what was collected and remitted so there are no surprises at year-end.
Both. For flippers we use project-based bookkeeping — tracking every expense by deal, correctly separating repairs from capital improvements, and producing cost-basis reports for each property. This keeps your books clean and your CPA happy at tax time.
A transaction is any line item that hits your bank, credit card, payment processor, or platform feed that needs to be categorized in your books. We look at total monthly volume across all connected accounts.
That's one of the most common reasons investors come to us. Our cleanup and catch-up service is designed for exactly this situation. We start by getting your books in order, then move you into a clean monthly maintenance cadence. Cleanup is billed as a separate project before monthly service begins.
Yes. You can move up or down a plan as your business changes. We typically review scope together after a quarter of working together to make sure you're on the best fit.
About Lead Accountants
Lead Accountants exists for one type of client: real estate operators who are tired of generic bookkeepers who don't understand platforms, properties, or portfolios. We combine operator experience with strong accounting fundamentals so you get clean books, property-level insight, and practical guidance — not just a monthly report you don't have time to read.
Based in Clearwater, FL — we know the Florida STR landscape, the local tax requirements, and what DSCR lenders in this market actually need to see.
"Your properties are the business. Our job is to make sure the numbers reflect that — clearly, every month, without you having to ask."
— Lead AccountantsGet started
Book a free 20-minute consult. We'll review your current setup, identify any gaps, and recommend the right plan — whether you're running Airbnb, PadSplit, or a mix of both.
Florida-based · Real estate operators only · Month-to-month · No long-term contracts